Event Partner Agreement

Screenhaus (9569-1069 Québec inc.)
Last updated: 12 September 2026 (version 2026-09-12)

These terms govern the Screenhaus Event Partner Program. They apply from the moment you join, and they sit alongside our Terms of Service and Privacy Policy, which continue to apply to anything you or your clients rent from us. Where these terms and the Terms of Service disagree about the program itself, these terms govern.

1. Who we are

Screenhaus (9569-1069 Québec inc.), 1438 Rue Mackay, Unit #241, Montréal, QC H3G 2H8. Reach us at partners@screenhaus.ca or +1 438 509 1393.

2. What the program is

You are an event professional who books LED screen rentals for your clients. When you add a client to your account, that client is linked to you, and you earn a revenue share on the bookings they make.

You are not our employee, agent, partner, or joint venturer, and nothing here creates any of those relationships. You cannot enter into contracts, make promises, quote prices we have not published, or incur costs on our behalf.

Unlike our promoter program, which credits a single booking to whoever referred it, the event partner program links you to a client for as long as that link stays in place.

3. What it costs

Nothing. There is no joining fee, no annual fee, no subscription, no minimum number of bookings, and no charge for your account or for the client accounts you manage.

There is no exclusivity in either direction. You may rent from anyone. We may work with any planner, including ones you compete with, and with your clients directly.

We will never charge you for taking part in this program. If that ever changes, it changes for new partners under new terms, not for you under these.

4. Your clients, and your access to their accounts

This is the part that carries real obligations, so read it properly.

You may only add a client who has authorized you to act for them. By adding a client you confirm that they have asked you to arrange rentals on their behalf and that you have their permission to share their contact details with us.

We tell your client. When you add a client, we email them to say you have been given access to their account, what you can see and do, and how to remove that access. This is not optional and we will not skip it at your request.

Your client can remove your access at any time, without telling you first and without giving a reason. If they do, your link to them ends and no further revenue share accrues on their bookings. Revenue share already earned is still paid.

What you can see and do. You can view and create bookings for a client linked to you, see their booking history, and manage booking details on their behalf. You cannot see their payment card details, and you cannot delete their account.

Québec's Act respecting the protection of personal information in the private sector applies to this. You are receiving another person's personal information for a defined purpose. Use it for that purpose and nothing else.

5. Revenue share, and the choice to take it

Taking the revenue share is optional. You can take part in this program purely for the account access and the booking workflow, and decline the money. Tell us and we will turn it off on your account. Many planners work under client agreements or professional obligations that restrict commissions or require them to be disclosed, and we would rather you take nothing than breach one.

If you take it, disclosing it is your responsibility. Where your own contract with a client, your professional association, or the law requires you to tell your client that you earn on their booking, that disclosure is yours to make. We do not make it for you, and we are not responsible if it is not made.

The amount. $200 CAD for each confirmed booking made by a client linked to you. One flat amount per booking. It does not change with the number of screens, the number of days, or the value of the booking.

When it is earned. It accrues when a booking is confirmed and paid, and becomes payable once the event has finished and the refund window in our Terms of Service has closed.

One referral fee per booking. If a booking would credit both you and a promoter, the promoter is credited for that booking and you are not. Your link to the client is not affected, and you continue to earn on their next booking.

Changes. We may change the amount with 30 days' notice. A change applies to bookings confirmed after it takes effect. Each booking carries a snapshot of the amount in force when it was confirmed, so a change never reprices what you have already earned.

Cancellations and refunds. If a booking is cancelled or refunded, the revenue share on it is reversed. If it was already paid out, we deduct it from your next payout.

6. Payouts

We pay quarterly, on fixed periods:

We pay by cheque or bank transfer to the details you give us. You are responsible for keeping those details current, and we are not liable for a payment sent to details you gave us that have since changed.

Your account shows every booking credited to you and the amount on each. If something looks wrong, tell us within 90 days of the payout date and we will trace it.

7. Taxes

You are responsible for your own taxes on what you earn. We do not withhold.

If you are registered for GST and QST, add them to your revenue share and invoice us. If you are not registered, do not. Tell us if your registration status changes.

We may be required to issue a T4A for amounts paid to you in a calendar year, and we may ask for the information needed to do it.

8. Logos and marketing

What you grant us. You allow us to use your business name and logo to identify you as an event partner: on our website, in our decks and proposals, and in our own marketing. We will use them as you supply them, without altering them beyond resizing, and we will follow any brand guidelines you send us.

What we grant you. You may use the Screenhaus name and logo to say that you work with us. Use them as supplied, do not alter them, do not combine them with your own marks into a new logo, and do not use them in a way that suggests we endorse your business generally or that you are part of Screenhaus.

Either of us can withdraw this. Tell us in writing and we will stop using your marks within 30 days and remove them from anything we control. The same applies in reverse. Material already printed, or already published in a fixed medium, does not have to be recalled.

Neither of us gets any other rights. No ownership, no goodwill, nothing beyond the limited permission in this section.

9. Event content and media

This is separate from section 8 and works differently, because photographs and video from a real event involve people and businesses who are not party to this agreement.

We ask per event, not once. For each event where either of us wants to publish content, the party who wants to publish asks the other, and we record the answer against that event. A blanket permission signed today does not cover an event two years from now for a client you have not yet met.

You cannot grant what you do not hold. By agreeing for a specific event, you confirm only that you hold the rights you are granting. Your client owns their event. The venue may restrict photography. A photographer owns their copyright. Anyone identifiable in a photograph has rights in their own image.

Québec is stricter about this than most places. Articles 35 and 36 of the Civil Code of Québec protect a person's image, and the Supreme Court of Canada held in Aubry v. Éditions Vice-Versa that publishing a photograph of an identifiable person without their consent can violate that right even when the photograph was taken in a public place. We do not publish identifiable faces without consent, and neither should you.

What we publish without asking. Photographs of our own equipment, installed, where no attendee is identifiable and no client branding is visible. That is our own product and we treat it as ours.

Taking it down. If a client, a venue, or a person appearing in the content asks either of us to remove it, we remove it, and we tell you. No argument, no delay.

10. Client information

Information you receive about your clients through this program is confidential. You may not sell it, publish it, or pass it to anyone else.

Information you receive about other Screenhaus customers, pricing we have not published, or our internal operations is also confidential and carries the same restriction.

11. Advertising standards

If you advertise Screenhaus, or your relationship with us:

• only make claims about our screens, pricing, and service that are true and that we have published
• disclose that you earn on bookings wherever the Competition Act or Ad Standards Canada's Code of Advertising Standards requires it, which is any time you recommend us and are paid for the result
• make French at least as prominent as English in anything directed at Québec, as required by the Charter of the French Language
• never target advertising at children under 13, which Québec's Consumer Protection Act prohibits outright
• do not bid on "Screenhaus" or close variants in paid search, and do not run ads that could be mistaken for ours
• do not register domains, social accounts, or app listings using our name or marks

If we ask you to correct or take down something that breaches this section, do it promptly.

12. Things that end your participation

The following end it immediately and forfeit any unpaid revenue share:

• adding a client who has not authorized you to act for them
• creating bookings or accounts that are not genuine, in order to earn
• using client information for anything other than arranging their rentals
• deliberately misrepresenting our prices, terms, or service

We may also reverse amounts already paid, and recover them.

13. Suspension and ending

You can leave at any time by telling us. We can suspend or end your participation at any time, with or without reason, by telling you.

If we end your participation for any reason other than section 12, we pay revenue share you have already earned on the next scheduled payout date.

When your participation ends, your access to client accounts ends. Your clients keep their accounts and their booking history.

We may pause or close the whole program with 30 days' notice. Amounts earned before that date are still paid.

14. Changes to these terms

We may change these terms. We will email you at least 30 days before a material change takes effect and post the new version here with a new version date. Continuing in the program after that date means you accept the change. If you do not accept it, tell us and leave, and we will pay what you have already earned.

15. Liability

We provide the program as it is. We are not liable for lost earnings, lost opportunities, or indirect or consequential losses arising from it, including from downtime, a change to the amount, a client removing your access, or the program ending.

Our total liability to you under these terms in any 12-month period is limited to the revenue share paid to you in that period.

Nothing here limits liability that cannot be limited by law, including for fraud, or for death or bodily injury caused by our fault.

Your clients' rentals are governed by our Terms of Service and by the rental agreement for each booking. Nothing in these terms makes us liable to you for anything arising out of a rental.

16. Indemnity

You will indemnify us against claims, losses, and costs arising from your breach of these terms, from adding a client who had not authorized you, from content you publish about us, and from anything you say about our screens, prices, or service that we have not published.

17. Governing law

These terms are governed by the laws of Québec and the federal laws of Canada that apply there. Any dispute goes to the courts of the judicial district of Montréal.

18. Contact

partners@screenhaus.ca
Screenhaus (9569-1069 Québec inc.)
1438 Rue Mackay, Unit #241, Montréal, QC H3G 2H8
+1 438 509 1393